Party printables tools and tips

The Ultimate Guide to Printing Your Party Printables: Tips and Tricks for a Perfect Celebration

Écrit par : Nádia Soares



Temps de lecture 4 min

The Ultimate Guide to Printing Your Party Printables: Tips and Tricks for a Perfect Celebration

Throwing a party is a joyous occasion, and adding personalized printables can make your event even more special. Whether you're planning a birthday bash, baby shower, or any other celebration, printing your party printables at home or through a print shop can be a breeze with the right tips and tools. In this guide, we'll walk you through everything you need to know to ensure your printables look stunning and professional.

tools for party printables

Choosing the Right Paper

The type of paper you use can significantly impact the quality of your printables. Here are our top recommendations for different party elements:

  • Invitations and Cards: Use heavyweight cardstock (around 110 lb or 300 gsm) for a sturdy and professional feel.
  • Banners and Signs: For durability, especially if used outdoors, opt for matte or glossy cardstock (80-100 lb or 220-270 gsm).
  • Cupcake Toppers and Tags: Medium-weight cardstock (65-80 lb or 176-220 gsm) works well for these smaller items.
  • Stickers and Labels: Use full-sheet sticker paper for easy cutting and application.

party printables, diy party decorations
cute milestones sign with a little bear with balloons for a first birthday

Essential Tools for Perfect Printables

Having the right tools can make the printing process smoother and more enjoyable. Here are a few must-haves:
- Quality Printer: An inkjet printer with good color accuracy is ideal for vibrant printables. If you don't have a printer at home, consider using a local print shop or an online service.

- Paper Cutter or Scissors: A paper cutter can help you achieve clean, straight edges, but sharp scissors can work just as well for smaller projects.

- Hole Punch: A hole punch is perfect for tags and banners that need to be strung up.

- Adhesives: Glue dots, double-sided tape, or even a glue gun can help you assemble your printables neatly.

Epson Ecotank ET-2850
Epson Ecotank ET-2850 - a very economical printer, the ink refills last a long time and the quality is amazing.
pink paper cutter
Paper cutter for invitations, cards and other straight-line cuts
small detail scissor in lilac and pink
Ideal for fine detail work in general (curved images and small details)
2" circle punch paper cutter for cupcake toppers
2" circle punch paper cutter for cupcake toppers and circle tags
Single Hole Puncher Metal with Soft-Handled for DIY Craft
Single Hole Puncher, perfect for thank you tags and bunting banners 

Step-by-Step Printing Guide

1. Edit Your Design: Customize your printable using the editing software of your choice. Many shops, like ours, offer editable templates through platforms such as Corjl.

2. Select Print Settings: Choose the correct paper size (usually 8.5x11 inches) and set the print quality to high or best.

3. Test Print: Print a single page to ensure colors and alignment are perfect.

4. Print the Full Batch: Once satisfied with your test print, proceed with printing the entire batch.

5. Cut and Assemble: Use your tools to cut out each element and assemble as needed.

acrylic picks for cupcake toppers
Acrylic picks for cupcake toppers
adhesive glue points
Adhesive Glue Points - works well with balloons and small details
double sided tape for crafts
Double Sided Tape - Easy to use and mess-free application, allowing for precise and clean attachment of materials without the need for drying time.
pink glue gun for party printables assembling
Glue gun - provide a stronger and durable bond quickly, making it ideal for various crafts and DIY projects

Printing Services for Added Convenience

If printing at home isn't an option, there are fantastic online services available. After editing your design, you can easily order prints from services like Prints of Love. Simply upload your files, choose your paper type, and wait for your beautifully printed designs to arrive at your doorstep.


Use this coupon code to save 10% of your order of $49 or more: DIGITALLY10

Top Tips for Stunning Printables

- Bright Colors: Use high-quality ink cartridges to ensure vibrant colors.

- Correct Sizing: Double-check dimensions to avoid any sizing issues.

- Paper Quality: Invest in good paper to enhance the overall look and feel of your printables.

- Cut Precisely: Take your time when cutting to ensure neat edges.

Creative Ideas for using your party printables

Once you have your beautifully printed party printables, the fun truly begins! There are countless creative ways to incorporate them into your event. Here are a few ideas to spark your imagination:

  • Customized Table Settings : Use your printables to create personalized place cards, menus, and napkin rings. These small touches can make each guest feel special.
  • Party Favors : Print labels and tags to adorn your party favors. Whether it's a small gift bag or a jar of homemade treats, personalized tags add a charming detail.
  • Photo Booth Props : Print fun and quirky props for a photo booth. From mustaches and hats to speech bubbles with funny phrases, these props can make for memorable photos.
  • Games and Activities : Create engaging activities like scavenger hunts, bingo cards, or trivia quizzes. Custom printables can make these games more cohesive with your party theme.
  • Decorative Accents : Use your printables to make decorative accents such as bunting, cupcake toppers, and signage. These details can tie your entire party theme together seamlessly.
craft tools for party printables

Printing your party printables can be a simple and rewarding task with the right preparation and tools. 

Whether you’re a DIY enthusiast or prefer the convenience of online printing services, following these tips will help you create stunning, professional-quality printables that will impress your guests.

Happy printing, and enjoy your celebration!

Feel free to share your printing success stories or any questions you have in the comments below. We’re here to help make your party planning as smooth and enjoyable as possible!